JOB SUMARY: Full-time managerial position responsible for the coordination of transparent, sound, and stable fiscal support functions for Mahoning County Public Health.
- Collaborates with agency leadership to develop an accurate agency budget that represents future expenses and revenues within divisions. Includes assisting leadership with program cost analysis processes and reviews.
- Works with fiscal team and others as applicable to improve fiscal related processes, procedures, and forms. This includes payroll, billing, accounts receivable, accounts payable and inquiries.
- Monitors and maintains MCPH fiscal activity for financial position and trends, including comparing actual revenue with estimated revenue, and comparing actual expenditures with budgeted expenditures.
- Prepares agency contracts for approval by the Mahoning County Prosecutor’s Office and by the Board of Health.
- Assists with bi-weekly payroll process by preparing payroll overrides including allocation of leave time to grants or other funds for employees based on hours worked during each bi-weekly pay period.
- Final approver of all expenditures, payroll, and all grant reports.
- Works with and assists auditors with required audits. Provides documentation, audit evidence and explanations to the auditors.
- Prepares financial statement for MCPH annual report to the District Advisory Council.Also prepares ODH Annual Financial Report (AFR) and the Other Comprehensive Basis of Accounting (OCBOA) financial statements for the Auditor of State.
- Ensures a documented system of accounting principles and procedures. Establishes procedures pursuant to MCHP policies and governing laws for all fiscal activities and transactions to ensure compliance with applicable Federal, State and Local Laws.
- Participates in all Board of Health meetings, Finance Committee meetings and other meetings to represent the MCPH’s financial interests. Presents timely and complete financial reports to the Board of Health and stakeholders. Serves as agency liaison with the Mahoning County Auditor and County Treasurer’s offices.
- Demonstrates full competence in the MUNIS system which is maintained by the Mahoning County Auditor. Collaborates with Mahoning County Auditor staff to achieve a consistent accounting system for processing expenses and revenues.
- Responsible for reconciliation of daily cash and checks received with departmental revenue line items.
- Make daily deposit of funds to Huntington Bank.
- Works with the Mahoning County Commissioners and Prosecutor’s offices to prepare necessary paperwork and filings for the tuberculosis levy renewal.
- Oversight of agency credit cards and credit card processing on the expenditure side of process.
- Makes hotel reservations for employees approved for out-of-town travel. Pays hotel with MCPH credit card and ensures that employees bring state tax exempt forms and occupancy tax exempt forms if applicable.
- Assist leadership team in contract negotiations with AFSCME Local 3759
- Carries out supervisory responsibilities of fiscal team members in accordance with the MCPH policies and applicable laws. Responsibilities include interviewing, recommending, and training employees; planning, assigning, and directing work; appraising performance; reward and discipline of employees; addressing complaints and resolving problems.
- Advanced proficiency with Microsoft office suite (i.e., Word, Outlook, Excel, PowerPoint, etc.)
- Critical thinker with the ability to lead and communicate effectively.
- Demonstrates an acute attention to detail and maintains a high level of accuracy and efficiency.
- Ability to perform filing and record keeping tasks; well organized paper and electronic filing required.
- Performs other duties assigned.
- Participate in continuous quality improvement (CQI) team projects and CQI training initiatives as applicable or required. Incorporate the principles of CQI into daily work activities.
- Participates in public health emergency response activities as needed or directed. Includes the completion of Incident Command System/National Incident Management System trainings.
- Attend and participate in agency training, events, and activities including but not limited to: Strategic Planning, Community Health Assessment/ Community Health Improvement Planning, Workforce Development, MCPH Ethics Committee, Safety and Building Capitol Improvement Committees.
- Gathers and organizes documents to satisfy public records requests for Finance Division.
- Assists in maintaining Public Health Accreditation Board (PHAB) accreditation status.
- Bachelor’s Degree from a four-year (4) college or university in accounting, finance, or business administration.
- Experience in financial accounting, fiscal forecasting, contracts, expenses, and revenues.
- Valid driver’s license and liability insurance
- Must be legally authorized to work in the United States without requiring sponsorship for employment visa status now or in the future.
- Five (5) years local government finance experience or related experience.
- Certified Public Accountant (CPA)
- Three (3) years supervisory experience preferred.
- Experience with Grants Management Information System (GMIS) and Municipal Uniform Information System (MUNIS).
- Grant management experience.
POSITION CORE COMPETENCIES*: Tier 3
Policy Development/Program Planning Skills
Cultural Competency Skills
Community Dimensions of Practice Skills
Financial Planning and Management Skills
Leadership and Systems Thinking Skills
*Core Competencies for Public Health Professionals, Council on Linkages Between
Academia and Practice. http://www.phf.org/resourcestools/Documents/Core_Competencies_for_Public_Health_Professionals_2014June.pdf